Administrative Assistant

ECOPOL S.p.A. Griffin, GA United States of America Administrative

Company Description

Ecopol was founded in 2009 in the heart of Tuscany with the idea of helping the people to safeguard the unique landscape that is surrounding us, and more importantly our wonderful planet.

Our products are used in many different applications, from the household detergents packaging to agrochemicals packaging, passing by the treatment of pool and SPA and many other applications, our idea has been always the same: provide the consumer with a product that is easy to use, safe and environmentally friendly.

Our technology is unique and Ecopol water-soluble film is the solution for your projects.

Position

Ecopol is hiring a Administrative Assistant in Griffin, GA


The Administrative Assistant will provide administrative support for up to the Griffin, GA facility. Your responsibilities include the ability to multi-task and manage a broad scope of task assignments including schedule and calendar management, coordination of travel and events, presentation creation and records management. The position requires someone with strength in attention to detail, solid organization and reasoning, strong communication skills, the ability to handle all responsibilities in a discreet and efficient manner, and expert level use of MS Office products. Reporting to the HR Director.

  • Coordinating with the Italy team regarding orders and shipments
  • Understand priority / urgency, and reorganize appropriately
  • Assuming all administrative details
  • Expedite handling of correspondence and phone calls while maintaining a high level of discretion and communicating professionally both internally and externally
  • Use Microsoft Suite (Word, Excel, PowerPoint) to prepare, modify and proofread presentation materials, spreadsheets, and communications
  • Complete various assignments as requested with minimal direction, including meeting planning, employee recognition events, and special projects
  • Coordination of complex meetings and travel planning while maintain multiple calendars
  • Continuously look for ways to improve efficiencies of day-to-day tasks
  • Support travel arrangements and associated expense reports
  • Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
  • Handle department purchases while using self-judgment for cost saving opportunities

Requirements

  • Associate Degree or 3+ years of related experience
  • Proven planning and organizational skills
  • Demonstrated analytical skills
  • Strong interpersonal skills
  • Problem solving using independent thought and decisiveness
  • Advanced level of proficiency with technology (MS Suite, scheduling, internet, Outlook, Travel, etc.)
  • Demonstrated knowledge of grammar, spelling and punctuation
  • Demonstrated ability to take initiative and work independently

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GENERAL PRIVACY POLICY FOR THE USERS OF ECOPOL S.p.A.

Collection and use of information

ECOPOL S.p.A. collects information and data that users choose to provide; ECOPOL S.p.A. also collects information related to access of users in order to identify, solve problems and improve offered services.

The purpose of the collection and the use of information are those of the autonomous reporting by candidates towards clients and partners of ECOPOL S.p.A., which are interested in searching and recruiting human resources, through the information of curricula vitae and profiles voluntarily entered by the candidates themselves.

The information that users choose to insert on the Portal will be consulted, used and classified by other individuals/ organizations that can have access, as holders of rights guaranteed by the partnership or customer relationship with ECOPOL S.p.A..

ECOPOL S.p.A. performs all necessary operations to ensure that the information are placed in a safe and protected environment, trying to restrict access to the database and distributing rights to users with adequate methods, but can not guarantee that unauthorized individuals/ organizations will not have access through an irregular method.

ECOPOL S.p.A., moreover, can not control the ways in which the authorized users catalog and transfer the information downloaded from the database, therefore it is user's responsibility to ensure that sensitive information are not inserted in ECOPOL S.p.A. Portal.

Information provided by the Users are used by ECOPOL S.p.A. to deliver offered products and services and to develop the Portal; some of our services may include the display of customized contents and advertising messages.

ECOPOL S.p.A. may use the user's information to contact him/ her about Portal updates, to conduct surveys and for informative communications (with the possibility for the user to refuse the consent) and related to its services, including updates of the software used.

Communication of collected information

ECOPOL S.p.A. may share information provided by users with third parties that support the delivery of its products and the performance of its services towards the users. These third parties may not use these information for purposes other than assistance and support in providing these products and services.

The information gathered can be shared if this is required by law. The information gathered on our web sites are cataloged in whole or in part in Italy and are subject to Italian law.

ECOPOL S.p.A. may disclose or transfer information if its business is sold or acquired.

Management of his/ her own information by the user

The user can review, correct or delete its personal information at any time; to perform these operations, user can enter in his/ her private area, click on the Profile and/ or User Settings button and make all necessary changes.

The above information about the users will be deleted, but logs and other user demographic and statistical information could be kept, maintaining an archived copy of these information anonymously.

If the personal information of the users have been consulted by other individuals/ organizations before the revisions and deletions, ECOPOL S.p.A. can not perform the deletion of previous information on their systems.i.

Other relevant information and insights

Please consult the full version of the Privacy Statement and the Privacy Policy for more information. Our sites are not suitable for persons aged under 18 years old.

Contacts

For any further information or details, clarifications and questions about our privacy policy, please contact us by writing an e-mail to privacy@ecopol.com or through the forms in the contact sections of our web site. It is also possible to write us at the following address: ECOPOL S.p.A., Polo Industriale Sergio Marchionne, 1, 51013, Chiesina Uzzanese - Italy.

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